What you’ll do

📍High-Level Calendar & Travel Management: Proactively manage complex executive calendars, prioritizing meetings across global time zones, and coordinating detailed end-to-end travel logistics and itineraries. 📍Executive Communications & Meeting Support: Handle high-volume, sensitive communications, filtering and prioritizing correspondence. Prepare comprehensive meeting materials (briefings, agendas) and ensure diligent follow-up and action tracking. 📍Financial & Administrative Oversight: Accurately manage executive expenses, reimbursements, and credit card reconciliation. Support key local administrative processes (e.g., visas, licenses, notary appointments). 📍Strategic Liaison & Stakeholder Management: Serve as the primary, professional point of contact and liaison for all internal and external stakeholders, business partners, and household staff. 📍Proactive Executive Enablement: Anticipate executive needs, oversee personal affairs (household management, appointments, private events), and proactively implement structure and efficiency across all daily professional and personal routines.

Who you are

📍Based in Vienna with valid work eligibility and a local network. 📍Ideally 5+ years of experience as an Executive or Personal Assistant, ideally in an international setting. 📍Excellent organizational and communication skills. 📍Fluent in German and English. 📍High level of discretion, professionalism, and flexibility.

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